Welcome to the 23rd Anniversary Celebration of The Black Women’s Expo (“BWe”) in Chicago!
On Friday through Sunday, April 7 – 9, 2017, thousands of women, men and children WILL make their way to the largest and most-respected African American event in the Chicagoland area! The BWe, which celebrates the aspirations and achievements of African Americans, will feature the best in…thought-provoking SEMINARS & PANEL DISCUSSIONS, exciting ENTERTAINMENT, and an impressive EXHIBITOR’S MARKETPLACE!
EXHIBITOR SERVICES MANUAL SUMMARY
Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. Please refer to our Advanced Warehouse and Direct to Show shipping forms. Rates are based upon incoming weight only, whether the services are used completely or in part. The weight is rounded up to the next hundred pounds and is taken from the Inbound Bill of Lading.
Freight handling charges are the responsibility of the exhibiting company for whom the materials have been received and handled. The exhibiting company may not assign this responsibility to suppliers or customers.
All booths include a 10’ by 10’ showcase area, ID signage, 8’ high back wall drape, 3’ high sidewall drape, one (1) skirted table, two (2) chairs, wastebasket, five (5) exhibitor badges and business listing in The Black Women’s Expo Welcome Guide.
BOOTH IDENTIFICATION SIGN
All exhibitor spaces will be identified with a clean, simple 7” x 44” single line booth sign that includes company name and booth number.
While carpet is clean upon installation, display installation may cause your carpet to become soiled. For that reason, Wisconsin Expo, Inc. (WI Expo, Inc.) has vacuuming and shampooing services available. WI Expo, Inc. also offers exhibit cleaning services. To ensure your booth is show ready, we recommend ordering vacuuming once prior to show opening. If you require additional cleaning services, please complete the Cleaning Services Form located in the Exhibitor Kit.
If you would like to have MC Displays/WI Expo customize your booth in any way that involves hanging signs, booth furniture, special booth draping, carpeting, standing displays, showcase, and modular rental displays, please return one of the booth order forms located in the BWE Exhibitor Service Kit. MC Displays/WI Expo will provide a quote that must be approved by the Exhibitor before the production of the custom work starts. Alternatively, you may contract an installer to do such work for you, consistent with the rules regarding Exhibitor Appointed Contractors.
All standard booths include a 10’ by 10’ showcase area, ID signage, 8’ high back wall drape, 3’ high sidewall drape, one (1) skirted table, two (2) chairs, wastebasket, five (5) exhibitor badges, business listing in The Black Women’s Expo Welcome Guide. Please review quantities on your contract for the Basic Equipment Package. See the booth equipment form in the BWE Exhibitor Kit for a listing of additional equipment and services available.
Please use the Wisconsin Expo, Inc. Carpet Order Form included in the BWE Exhibitor Service Kit to order carpeting for your booth. All aisles and cross aisles will be carpeted RED, by show management; corporate exhibit areas in GREY. If you would like to order carpet for your booth, please use the booth carpet order form located in the Exhibitor Kit.
FLORAL & PLANTS
The preferred vendor for floral arrangements is Convention Plant Rental. Please call Al Pala (219) 932-1214 or email firstname.lastname@example.org to place an order or download the Floral Order Form.
BOOTH LIGHTING AND ELECTRICAL SERVICES
All electrical services will be provided and installed by Prime Electrical and Exhibition Services. To order additional lights and electrical services, please see the Prime Electric Order Form. Questions regarding the acceptability of your electrical set-up may be directed to (312) 226-6738.
EXHIBITOR SERVICES DESK
The Exhibitor Service Desk is located behind the stage on the exhibit floor. The Service Desk can also respond to questions about shipping, materials handling, billing and we will be happy to assist you in placing orders for booth services or equipment.
VENDORS AND SERVICES
BOOTH EQUIPMENT SERVICES
If you would like to have MC Displays/WI Expo customize your booth in any way that involves hanging signs, booth furniture, special booth draping, carpeting, standing displays, showcase and modular rental displays, please return the booth equipment form located in the Exhibitor Kit.
TELEPHONE, CABLE, WIFI
We offer a full menu of Telephone, Cable, Wired and Wireless Internet to meet a wide range of needs and budgets. All services include 24-hour access through the move-in, event, and move-out. The Technology Services department will work with you and your staff to meet your needs. Please review the Technology Services Form. If you have Internet questions, call (312) 791-6113 or Email: email@example.com
SAVOR…Chicago is the exclusive food and beverage provider for McCormick Place Convention Center. Increase traffic to your booth and captivate your audience by offering tasty treats! Please note that all exhibitors offering products for sampling or bulk sale should complete the exhibitor sampling request and obtain the required insurance. Please use this link to access the SAVOR exhibitor catering menu, exhibitor sampling guidelines, exhibitor sampling request, and the insurance requirements. Please contact Rayva Myles for more information at firstname.lastname@example.org for more information.
Security will be provided in McCormick Place and on the Exhibitor Floor for 24 hours starting on move-in day on April 6, through April 10, 2017 and all three (3) days of the Black Women’s Expo.
The Black Women’s Expo host hotel is the Hyatt Regency McCormick Place, located at 2233 South Dr. Martin Luther King Jr. Drive. In order to get more information on room rates, visit our website or call (312) 567-1234. Visit Choose Chicago’s website for more information on additional hotels located near the convention center, http://www.choosechicago.com/chicago-hotels/
EMPTY CONTAINER STORAGE
Due to Fire Marshall regulations, empty containers CANNOT be stored in your booth during the show. Empty containers will be removed from your booth, placed in storage and returned to your booth until the close of the show. Empty container labels will be available at the Service Desk. Affixing the labels is the sole responsibility of the exhibitor or their representative.
WI Expo assumes no responsibility for the removal of containers with old empty labels, improper information on empty labels or valuables stored in containers removed for storage. Empty container removal is included in the cost if you utilized our Advanced Warehouse and Direct to Show Shipping services. If you did not utilize those services, you will be responsible for your empty containers. If you wish for WI Expo to handle your empty containers, additional fees may apply.